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Every application for the establishment of an assessment reimbursement area and/or reimbursement contract shall include the following items:

A. Plans and Specifications. Detailed construction plans and drawings of the entire street and/or utility system improvement project and its components, the costs of which are to be allocated to and borne by the properties within the proposed assessment reimbursement area, prepared and stamped by a registered civil engineer.

B. Project Costs. Itemized statement of all costs and expenses of the street and/or utility system improvement project including, but not limited to, design, grading, paving, installation of curbs, gutters, storm drainage utilities, sanitary sewer utilities, water system utilities, sidewalks, street lights, engineering, construction, property acquisition and contract administration.

C. Reimbursement Area. A map, diagram and legal description identifying the proposed boundaries of the assessment reimbursement area and the boundaries and tax lot number of each parcel within and immediately adjoining the reimbursement area. Such map shall identify the precise locations of the street and/or utility system improvement project in relation to the parcels of property in such area.

D. Reimbursement Roll – Methodology. A proposed assessment reimbursement roll stating the owner or taxpayer of record, mailing and physical address, other contact information, property tax ID number, and proposed assessment for each parcel of property within the proposed reimbursement area. The proposed assessment shall be determined by apportioning the total project cost from subsection B of this section to each parcel within the proposed reimbursement area on the basis of the benefit of the project to each parcel. The methodology and basis for determining the benefit shall be described in full.

E. Certification. The assessment roll required by subsection D of this section shall be certified as complete and accurate by the applicant.

F. Envelopes. Standard-sized envelopes addressed to each of the record owners of property within the assessment reimbursement area. Proper postage for certified mailing, return receipt requested, thereof shall be affixed or provided.

G. Prepaid Assessments. A list of all record owners of property within the proposed reimbursement area, if any, that have already paid their proposed reimbursement assessment, identifying the property, the amount of the assessment, the amount of the payment, and the recipient of the payment.

H. Property Documents. Copies of all executed deeds, easements and/or other property interests in which the applicant is the grantee for all property and interests necessary for the installation of the street or utility system improvement project.

I. Application Fees. The applicant for a reimbursement area or reimbursement contract shall pay the required application fee at the time of application submission, and in addition shall reimburse the city for the full administrative, professional and legal costs and expenses of reviewing and processing such application and of preparing the reimbursement contract. At the time of application a minimum fee of $250.00, plus 0.025 percent of the total value of the reimbursement assessment, to a maximum of $2,500, shall be deposited with the city and credited against the actual costs and expenses incurred. The applicant shall reimburse the city in full for all such costs and expenses prior to execution of the reimbursement contract by the city. (Ord. 2204 § 2, 2016; Ord. 2199 § 1 (Exh. A), 2016).